The Task List

The Tasks list in the Process Monitoring perspective is the main working area for operators and managers. It displays the list of active and inactive tasks and provides comprehensive data about their execution. This list can contain thousands of tasks. To keep a clear overview of the tasks you have to deal with, there are various ways to restrict its number.

Take a look at Process Monitoring Perspective for a short description of the Process Monitoring perspective and of the list of Tasks.

View Mode

The title bar beneath the menu bar contains two buttons that allow you to switch between the two available list views:

• List view

  All tasks are listed without indicating which ones are parents and which ones are children. Tasks that have been started individually (not from within other objects like Workflows or Schedules) are considered as parents. Therefore, they are displayed in this list.

• Hierarchical view

  Tasks are displayed in collapsible nodes indicating the parent/child relationship between them.

Choosing the appropriate list view is important because it affects how tasks are filtered. Also, when child tasks in a Schedule object are still active although the Schedule is not (for example, after a period turnaround). You can only see the tasks that are still executing if you set the flat list view.

More information:

• Setting the Appropriate List View for filtering tasks
• Special Case: A Task Is Still Running After the Period Turnaround

Which Tasks Are Displayed?

The title bar also displays the number of tasks that are shown in the list. This number varies depending on how you have configured the list:

• You are displaying the list in hierarchical view

  The number refers to the parent tasks only.

• You are displaying the list as flat list

  The number refers to both parent and children.

• You have applied filter criteria using either the Quick Filter or the Filter

  The number refers to the filtered tasks.

• You have included deactivated tasks (the Include deactivated tasks checkbox is activated)

  The number refers to all active and inactive tasks within the time frame applied in the filter. By default, the filter is automatically set to the past 12 hours.

System Parameters for the List of Tasks

The following system parameters determine how many tasks can be displayed in the list:

• COMBINED_ACTIVITIES_LIMIT
  

  Determines the maximum number of tasks that can be displayed

  Default: 500

  If a filter results in more than 500 tasks, the top bar displays Tasks (500+) (flat view) or Top-Level Tasks (500+) (hierarchical view). Fine-tune your filter to reduce the number of tasks.

• GENERIC_ACTIVITIES_LIMIT

  Determines the maximum number of tasks that can be returned in requests

  Default: 5000

  A + after the number of tasks in the top bar indicates that a request has returned more than the maximum number of tasks that can be displayed. Use the task filter to restrict this number.

System administrators define both parameters.

Tasks List

By default, the tasks are sorted by RunID in descending order. To change it, click on the caption of the column by which you want to sort the tasks.

The following columns are displayed by default:

• Name

  Task name or alias, if available

• Type

• Platform

• RunID

• Parent

  RunID of the parent task, if available

• Status

• Activation Time

  Date and time of activation

• Start Time

  Date and time at which the task has started generating

• End Time

  Date and time at which the task ended

Additional columns are available but hidden. You can have them displayed by clicking the arrow button on the column header. For more information, see Showing and Hiding Columns.

• Description

  Text as defined in the assigned Period object

• Status within Parent

• Users

  User names of the task owners separated by a slash: Owner/Owner

  The task owners either executes the task or actively assumes ownership of the task.

• Runtime

  Duration of the execution

• Estimated End Time

• Agent

• Return Code

• Queue

• User ID

• Internal Account

  Freely definable text assigned to the source object upon definition

  You can use this text to perform searches and filter objects and tasks.

• Archive Key 1 and Archive Key 2

  Freely definable keywords assigned to the source object

  You can use them to perform searches and filter objects and tasks.

• Version

  Shows the object version

• Modification Flag

  Shows if the task has been modified at runtime and the name of the user who made the last modifications

• Process ID

• Remote Status

  Available for SAP process chains and PeopleSoft Jobs, it indicates the status of the task in the target system

• Priority

  The Automation Engine Priority as defined in the UC_CLIENT_SETTINGS - Various Client Settings

• Start Type

  Trigger of task execution

• CPU Time

• Consumption

  Resources allocated to the task execution

• ZDU Version

  Either base (B) or target (T) version of the agent in connection with a Zero Downtime Upgrade

• Client (only in client 0)

  The client in which the task is processed

An arrow to the left of the task indicates that it has sub tasks. For example, Workflows, Schedules and runtime objects display this arrow. Click it to expand the contents of the parent task and see its children. For information about runtime objects, see Cyclical (C_PERIOD) Tasks and Runtime Objects.

Right-clicking a task opens a context-menu with all the functions that you can perform on it. Many functions allow you to select multiple tasks and right-click to perform a particular function in bulk. Some of the most important functions are also accessible via button on the toolbar.

Status Bar

The status bar indicates how many tasks are on each of the available main status. It takes into account the overall tasks that are currently displayed on the list, that is, it takes into account the filter that is currently being used (if any).

It is displayed between the task header bar and the toolbar.

Refreshing the List

There are various ways to guarantee that the list of Tasks in the Process Monitoring perspective is up to date. You can refresh it manually by clicking the refresh button on the Process Monitoring toolbar. You can also predefine a refresh interval at which the list is updated automatically. For more information, see Refresh Interval.

Exporting to CSV

See Exporting Tables to CSV.

See also:

• Quick Filter
• Filtering Tasks
• Including or Excluding Deactivated Tasks
• Task Status
• Working with Tasks
• Available Functions Depending on the Task Status