Workflow Monitor Overview

This screenshot shows a Workflow monitor. Each main element has a number. The list after the screenshot briefly describes each element:

Note: The Modify button is not available in Client 0.

Title bar

The title bar shows the name, title, or alias of the Workflow and its runID, unless it is waiting for user input. If it is waiting for user input, the title bar shows the runID only.
Modify button

When you open the monitor, the Workflow is in read-only mode. To change the Workflow or the properties of its tasks, the monitor must be in monitor (edit) mode. Click the Modify button to stop the execution and to switch to edit mode. Make your changes and click the Modify button again. A dialog prompts you to decide whether to switch to read-only and continue executing or not.
Workflow Actions button

Click this button to open the list of functions that are available for the Workflow. Some of the functions depend on the status of the Workflow. Others are always available (Open Report, Analyze Execution, Execution Lists, Source Object and more).
Graphical view button

When you open the Workflow monitor, this is the default view.

This view displays the tasks as linked boxes that show the structure of the Workflow. Hover your mouse over this button. The tooltip reads Show Workflow.
Critical path button

Click it to highlight the longest duration path in a Workflow. Hover your mouse over this button. The tooltip reads Show Critical Path.

The critical path directly affects the runtime of the Workflow.
Hierarchical view button

Tasks are displayed in the form of lists with a parent-child relationship. Expand the nodes to see the tasks in the Workflow. This view provides better performance for large Workflows.
Task functions

The toolbar contains shortcuts to the most usual task functions (Cancel Task, Restart Task buttons) and the Task Actions drop down menu. Expand it to display the functions that are available for the selected tasks. The buttons are disabled if the function is not available due to its status. Likewise, the Task Actions menu contains the functions that are available for the selected tasks according to their status.
Task Search

You use the Search field to find tasks in large Workflows.
Task Details button

If you click the Details button without selecting a task, the details of the Workflow are displayed. If you select a task and click the button, the details of the task are displayed. If you select several tasks and click the button, the system shows the number of tasks that you have selected.
Task Properties button

Select a task and click Properties to open the properties pane on the bottom half of your screen. The tabs in this pane provide the task configuration details.

When you open one of the tabs, the system stores this information. If you close the Properties pane, interact with the Workflow monitor and then come back to the properties of the task, the Properties pane opens to the tab that you last visited. The same applies to the scroll position within a tab. If you scroll down to view, enter or select data in any of the sections of a tab, this information is also stored. If you leave the tab and come back later, it opens to that position.

Use this function to compare the configuration of the tasks in the Workflow.

To reset the scroll position, refresh the view.
Refresh button

During the execution of a Workflow, its monitor is dynamic. By default, it refreshes every 60 seconds. If necessary, you can change the refresh interval in your user settings.
Status bar

The status bar that you see beneath the toolbar refers to the overall status of the Workflow. The status bar gives you the following information:
- Progress bar in the color that applies to the status of the Workflow.
  
  The progress of the Workflow is calculated based on its Expected Runtime (ERT). It considers the critical path of the Workflow. If the expected runtime is reached or exceeded, a dashed, animated bar is displayed across the entire width.
- Symbols that indicate the number of tasks that are in each status. The following colors are used:
Canvas, where you see the structure and progress of the Workflow.

The task boxes provide data about the execution of the task. Hover your mouse over a box to see a tooltip with more details.
Move mode button
Selection mode button

When you select a task in the Workflow, leave the Workflow monitor, and navigate back later using the browser back button, the task is still selected and it is displayed in the center of the monitor. The Workflow monitor URL fragment contains the name of the selected task. If you copy the URL and send it to another user, by clicking the link, the user will open the Workflow monitor to that task.
Connection mode button.
Zooming tool, see Zooming in the Workflow Editor/Monitor.
Details pane

This pane contains information about the execution of the tasks and the values used for the execution, for example:
- Status bar with the color that indicates the task status
- Summary of the source object configuration
- Task start and end time
- Current runtime of the task, which is the time that the task has been running so far. Consider the following:
  - The runtime is displayed only if the task is running or has run. Tasks that have not started yet do not have a runtime.
  - Tasks in a Workflow are activated when the Workflow is activated. The current runtime is not calculated using the task activation time but its actual start time.
  - Update the runtime information by refreshing the page.
- If available, parent and/or activator task and status of the task within the parent/activator
- If available, summary of the Notifications associated with the task
- Lists of the object variables applied to the task and the values that those variables used during execution
Mini map

Large Workflows spread over the visible part of the Workflow editor or monitor. When they contain hundreds of tasks, panning is not enough to get an overview of the structure of the Workflow. The mini map at the bottom right corner helps you orientate within them. It provides a minimized and simplified view of the entire Workflow. In the Workflow monitor, it also displays the tasks with the colors that identify their status.

The mini map is an indicator of where the current screen lies within the Workflow structure. A square highlights it.

The editor or monitor and the mini map are synchronized. If you change the focus in one, it also changes it in the other.
Properties pane

This pane contains various tabs with the properties that are defined for the selected task. The properties of a task are settings that apply to the task only when executed from within the Workflow.

To be able to modify the properties of a task, the following prerequisites must be met:

Changing the View in the Workflow Monitor: Graphical vs List View

The Workflow monitor default view is the graphical view. You switch from this view to the critical path or to the list view using the toolbar buttons. The last view that you have opened is persisted and reflected in the Workflow monitor URL. This means that next time that you open or navigate back to the Workflow monitor, the Automic Web Interface remembers your view settings and opens the monitor to the last view that you have selected.

Progress and Status Indicators in the Workflow Monitor

The Workflow monitor provides the information you need to track the progress of its execution. For example:

The status bar with the progress bar give you an overview of the status of the Workflow, including runtimes and a summary of the status of its tasks.
The color of the task boxes change as their statuses change.
The Details pane contains comprehensive data about the processes that have occurred so far, including runtimes of both the Workflow and of the task that you select in the monitor.
The Critical Path visualization visualizes the Workflow branches with low performance.
From the monitor you can open the Executions lists and the reports of the Workflow and of each task.

For more information, see: