Workflow Monitor Overview

The monitor provides the information you need to track the progress of a Workflow. The progress bar and the change of color in the task boxes let you know the overall status of the Workflow. The icons and the color of the task boxes indicate the individual status of each task. The progress bar and the Details pane show the runtimes of both the Workflow and of the task that you select. With the Critical Path visualization, you can easily recognize Workflow branches with low performance. From the monitor you can open the Executions lists and the reports of the Workflow and of each task.

As soon as the Workflow is activated, it gets a RunID. Its tasks are activated as well and start generating. The structure of the Workflow is visible, the task boxes specify the current status of each task and the connector lines change color to show the progress.

Multiple Workflow and task functions are available from the Workflow monitor. Depending on the status of the Workflow and of your authorizations, you can modify some of its settings. The same applies to the tasks in the Workflow.

This topic describes all the components of the Workflow monitor and provides links to detailed descriptions of all its associated functions.

Tip: Read Execution Stages to understand the processing sequence of tasks in Automic Automation. Take also a look at Workflow Logic to learn more about how the task processing sequence in a Workflow.

Workflow Monitor Elements

This screenshot shows a Workflow monitor. Each main element has a number. The list after the screenshot briefly describes each element:

  1. Title bar

    The title bar shows the name, title, or alias of the Workflow and its run ID, unless it is waiting for user input. If it is waiting for user input, the title bar shows the run ID only.

    For more information, see:

  2. Modify button

    When you open the monitor, the Workflow is in read-only mode. To change the Workflow or the properties of its tasks, the monitor must be in monitor (edit) mode. Click the Modify button to stop the execution and to switch to edit mode. Make your changes and click the Modify button again. A dialog prompts you to decide whether to switch to read-only and continue executing or not. The Modify button is not available in Client 0.

  3. Workflow Actions button

    Click this button to open the list of functions that are available for the Workflow. The functions that are listed depend on the status of the Workflow. For more information, see Available Functions Depending on the Task Status.

  4. Graphical view button

    Tasks are displayed as linked boxes and you can see the structure of the Workflow. Hover your mouse over this button. The tooltip reads Show Workflow.

  5. Critical path button

    Click it to highlight the longest duration path in a Workflow. Hover your mouse over this button. The tooltip reads Show Critical Path.

    The critical path directly affects the runtime of the Workflow. For more information, see Live Estimated Runtime.

  6. Hierarchical view button

    Tasks are displayed in the form of lists with a parent-child relationship. Expand the nodes to see the tasks in the Workflow. This view provides better performance for large Workflows.

  7. Task functions

    The toolbar contains shortcuts to the most usual task functions (Cancel Task, Restart Task buttons) and the Task Actions drop down menu. Expand it to display the functions that are available to the selected tasks. The buttons are disabled if the function is not available to the task due to its status. Likewise, the Task Actions menu contains the functions that are available to the selected tasks according to their status.

  8. Task Search

    You use the Search field to find tasks in large Workflows. For more information, see Searching for Tasks in the Workflow Monitor.

  9. Task Details button

    If you click the Details button without selecting a task, the details of the Workflow are displayed. If you select a task and click the button, the details of the task are displayed. If you select several tasks and click the button, it indicates the number of tasks that you have selected.

  10. Task Properties button

    Select a task and click Properties to open the properties pane on the bottom half of your screen.

  11. Refresh button

    During the execution of a Workflow, its monitor is dynamic. By default, it refreshes every 60 seconds. If necessary, you can change the refresh interval in your user settings. For more information, see Refresh Interval.

  12. Status bar

    The status bar that you see beneath the toolbar refers to the overall status of the Workflow. The status bar gives you the following information:

    • Status of the Workflow. For more information, see Task Status

    • Progress bar in the color that applies to the status of the Workflow

      The progress of the Workflow is calculated based on its Expected Runtime (ERT). It considers the critical path of the Workflow. If the expected runtime is reached or exceeded, a dashed, animated bar is displayed across the entire width. For more information, see Overview of Runtime Concepts.

    • Symbols that indicate the number of tasks that are in each status. The following colors are used:

      • Red (aborted tasks)
      • Yellow (blocked tasks or tasks with a manual breakpoint)
      • Blue (tasks that are waiting for the start time)
      • Green (active tasks)

  13. Canvas, where you see the structure and progress of the Workflow.

    The task boxes provide data about the execution of the task. Hover your mouse over a box to see a tooltip with more details. For more information, see Task Boxes in the Workflow Monitor.

  14. Move mode button for Moving Tasks in the Workflow and Panning.

  15. Selection mode button for Selecting Tasks in the Workflow.

  16. Connection mode button for Connecting Tasks in the Workflow.

  17. Tool for Zooming in the Workflow.

  18. Details pane

    The task Details pane contains important information that helps you understand how the task behaves. For example:

    • Status bar with the color that indicates the task status
    • Summary of the source object configuration
    • Task start and end time

    • Current runtime of the task, which is the time that the task has been running so far. Consider the following:

      • The runtime is displayed only if the task is running or has run. Tasks that have not started yet do not have a runtime.
      • Tasks in a Workflow are activated when the Workflow is activated. The current runtime is not calculated using the task activation time but its actual start time.
      • Update the runtime information by refreshing the page.
    • If available, parent and/or activator task and status of the task within the parent/activator
    • If available, summary of the Notifications associated with the task
    • Lists of the object variables applied to the task and the values that those variables used during execution

  19. Mini map

    Large Workflows spread over the visible part of the Workflow editor or monitor. When they contain hundreds of tasks, panning is not enough to get an overview of the structure of the Workflow. The mini map at the bottom right corner helps you orientate within them. It provides a minimized and simplified view of the entire Workflow. In the Workflow monitor, it also displays the tasks with the colors that identify their status.

    The mini map is an indicator of where the current screen lies within the Workflow structure. A square highlights it.

    The editor or monitor and the mini map are synchronized. If you change the focus in one , it also changes it in the other.

  20. Properties pane

    This pane contains various tabs with the properties that are defined for the selected task. The properties of a task are settings that apply to the task only when executed from within the Workflow.

    To be able to modify the properties of a task, the following prerequisites must be met:

    • The Workflow is still running
    • The task has not been executed yet

    For more information, see:

See also: