Users

users, user management

{"URL":["/aai/web/v2/settings/usermgmt/users"],"heroDescriptionIdentifier":"ice_description_users_intro","customCards":[{"id":"ice_users_list","title":"The Users List","type":"customize"},{"id":"ice_users_add_edit_delete","title":"Adding, Editing and Deleting Users","type":"customize"},{"id":"ice_description_active_sessions","title":"Active Sessions","type":"customize","url":"https://docs.automic.com/documentation/webhelp/english/ALL/components/TERMA_DOCU/*.*/AAI%20Guides/Content/Administration/UserManagement/admin_sessions.htm"},{"id":"ice_using_filters","title":"Using Filters","type":"customize","url":"https://docs.automic.com/documentation/webhelp/english/ALL/components/TERMA_DOCU/*.*/AAI%20Guides/Content/_Common/CommonFunctions/CF_Filters_web_interface.htm"},{"id":"ice_description_Working_w_Tables","title":"Working with Tables","type":"customize","url":"https://docs.automic.com/documentation/webhelp/english/ALL/components/TERMA_DOCU/*.*/AAI%20Guides/Content/_Common/CommonFunctions/CF_Working_with_Tables.htm"}]}

AAI's user management strategy relies on users, domains and business areas:

Users

Users have access to AAI functions and areas according to the domain that they are assigned to and to their user roles in that domain. The JAWS and LDAP domains provide two user roles only: Admin (full access to all AAI areas and functions) and User (read-only access to all AAI areas and full access to reports and the monitoring dashboards). The eEM domain supports much more granular security access.
Domains

Domains control the user login, the authentication method and the type of user access privileges that are available. As an AAI administrator, you configure the domains that support your company's security and data-access policies. Then, the users are already assigned to the respective domains or you assign them manually.
Business areas

Business areas are organizational categories that reflect the structure of your business. Jobstreams are assigned to business areas. Business areas are assigned to users. This means that, although business areas are not strictly a means of controlling access to functions, they do play a role on what users can see when they first log in. When you assign a business area to a user, their dashboards will display jobstreams for that business area only. Users can modify their business area settings at any time. Business areas also facilitate many other essential functions related to jobstreams, such as filtering, managing alerts, defining processing cycles and many more.

As an AAI administrator, you manage users and domains on the Settings > User Management page. Depending on your company's organization, usually either jobstream administrators or business area coordinators manage business areas.

This topic contains the following:

The Users List

users, user management, users list, list of users

For JAWS and LDAP users, the All Users list displays all the users that are defined in the system. For Admin users, each user name is a link that opens the dialog where you can edit the user definitions. For application Users, the list is read-only and does not contain links. For eEM users, this list displays the users to which you have access according to your user definition in eEM.

You can sort the content of the columns by clicking the arrow icon in the column header.

The content of the list is self-explanatory. However, the following is worth mentioning:

Last Login refers to the date and time that the user last logged in to AAI based on the user's preferred time zone.
It a user has at least one active session, the blue circle is a link. Click it to open the Active Sessions tab. For more information, see Active Sessions.

Adding Users

users, user management, adding users, add users, how to add users

Only Admin users (JAWS and LDAP) or eEM users with the necessary privileges can add users. On the Add User dialog you enter the user details and you set a predefined filter for the user.

Adding Users to the JAWS Domain

Specify the Username, Domain, Role and Password. The password must contain at least six characters one of which must not be a letter.
Adding Users to the LDAP or Kerberos Domains

Specify the Username, Domain and Role.
Adding Users to the eEM Domain

Specify the Username and Domain.

Editing Users

users, user management, edit users, editing users, how to edit users

To edit a user definition, click the link on the user name in the All Users list. The resulting dialog is very similar to the Add Dialog but it contains an additional Active Session tab.

Note:

The user name and the domain are not editable.

Deleting Users

users, user management, delete users, deleting users, how to delete users

In the All Users list, click the link on the user you want to delete.
On the resulting dialog, click the Delete button.

Filtering Users

users, user management, filter users, filtering users, how to filter users

Filtering users allows you to customize the Users list. On this All Users tab of the User Management page, you can apply the following filter attributes:

Domain

To select the relevant domain, select the checkbox next to it. The system displays the domains available in your system, such as JAWS, eEM, LDAP and so on.
Role

Select the relevant checkbox to filter users with the Admin or User role.
User Name

To narrow down the User Name attribute, you can define one or more of the filter parameters available. All parameters relevant to narrow down the User Name refer to text searches:
- Equals
- Not equals
- Contains
- Does not contain
- Starts with
- Does not start with
- Ends with
- Does not end with

Important!

You can add multiple attributes to your filter; they are put together as AND options. You can also add more than one filter parameter for each attribute. These values are put together as OR options.

For more information on how to define and apply filter attributes and filter parameters in the AAI web interface, see Using Filters (Web Interface).