Users

users, user management
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User management in AAI is based on users, domains, and business areas:

  • Users

    Users have access to AAI functions and areas according to the domain that they are assigned to and to their user roles in that domain. The JAWS and LDAP domains provide two user roles only: Admin (full access to all AAI areas and functions) and User (read-only access to all AAI areas and full access to reports and the monitoring dashboards). The eEM domain supports much more granular security access.

  • Domains

    Domains control the user login, the authentication method, and the type of user access privileges that are available. As an AAI administrator, you configure the domains that support your company's security and data-access policies. Then, the users are already assigned to the respective domains or you assign them manually.

  • Business areas

    Business areas are organizational categories that reflect the structure of your business. Jobstreams are assigned to business areas. Business areas are assigned to users. This means that, although business areas are not strictly a means of controlling access to functions, they do play a role on what users can see when they first log in. When you assign a business area to a user, their dashboards will display jobstreams for that business area only. Users can modify their business area settings at any time. Business areas also facilitate many other essential functions related to jobstreams, such as filtering, managing alerts, defining processing cycles and many more.

As an AAI administrator, you manage users and domains on the Settings > User Management page. Depending on your company's organization, usually either jobstream administrators or business area coordinators manage business areas.

This topic contains the following:

The Users List

users, user management, users list, list of users

To open the Active Sessions tab page

  1. From the navigation pane on the left, select Settings, then User Management.

  2. Click the All Users tab.

On the All Users tab page, you see a list of users that are defined for the AAI instance that you are logged into and that you have . This might not be a complete list, depending on which domain you are logged into.

  • If you are a JAWS or LDAP user, the list displays all the users that are defined in this AAI system.

  • If you are an eEM user, the list displays the users to which you have access according to your user definition in eEM.

The list contains the following columns of user-related information:

  • User: The username

    For Admin users, this is a link that opens the dialog where you can edit the user definition.

  • Domain: The domain that the user is defined in. Usernames must be unique within a domain. So you might see the same name for different domains.

  • Admin: A checkmark means the user has an admin role.

  • Last Login: The date and time of the last login for that user in the user's preferred time zone . For more information, see Setting Preferences for Date and Time.

    If a user is logged into more than one session, you see the most recent login among all sessions.

  • Active Sessions: The number of active sessions that the user is currently logged into.

    For your user and all the users that you can disconnect, the number is in a blue circle. Zero and the number of sessions for users that you are not allowed to disconnect are grayed out. For more information, see Active Sessions.

You can sort and rearrange the columns as you like. For more information, see Working with Tables.

Adding Users

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Only Admin users (JAWS and LDAP) or eEM users with the necessary access rights can add users.

To add a user

  1. On the All Users tab of the User Management page, click the Add User button.

  2. On the Add User dialog you enter the user details and you set a predefined filter for the user.

    • To add users to a JAWS domain:

      Specify the Username, Domain, Role, Password, and optional Description.

      The password must contain at least six characters, with at least one number or special character.

    • To add users to LDAP or Kerberos domains:

      Specify the Username, Domain, Role, and optional Description.

    • To add users to an eEM domain

      Specify the Username, Domain, and optional Description.

    Note:

    The Username and the Domain for a user cannot be changed later. For users in an eEM domain, you cannot change anything in AAI except the Description.

Editing Users

users, user management, edit users, editing users, how to edit users

Only Admin users (JAWS and LDAP) or eEM users with the necessary access rights can edit users.

To edit a user

  1. On the All Users tab of the User Management page, click the username in the User column.

  2. On the Edit - username dialog, make the changes to any of the editable fields and then click Save.

    Note:

    The Username and the Domain are not editable. For users in an eEM domain, you can edit only the Description.

Deleting Users

users, user management, delete users, deleting users, how to delete users

Only Admin users (JAWS and LDAP) or eEM users with the necessary access rights can delete users. You cannot delete your own logged-in user.

  1. In the All Users list, click the link on the user you want to delete.

  2. On the dialog that opens, click the Delete button.

Filtering Users

users, user management, filter users, filtering users, how to filter users

Filtering users allows you to customize the list of users on the All Users tab of the User Management page. The following are the attributes that you can filter on:

  • Domain

    To select the relevant domain, select the checkbox next to it. The system displays the domains available in your system, such as JAWS, eEM, LDAP and so on.

  • Role

    Select the relevant checkbox to filter users with the Admin or User role.

  • User Name

    To narrow down the User Name attribute, you can define one or more of the filter parameters available. All parameters relevant to narrow down the User Name refer to text searches:

    • Equals

    • Not equals

    • Contains

    • Does not contain

    • Starts with

    • Does not start with

    • Ends with

    • Does not end with

Important!

When you add multiple attributes to your filter, they are put together as AND options. You can also add more than one filter parameter for each attribute. These values are put together as OR options.

For more information on how to define and apply filter attributes and filter parameters, see Using Filters.

See also: