Examples of Useful Calendar Event Searches

Calendar Events are defined within Calendar and used in combination with them. Using the advanced search, the Automic Web Interface provides quick ways to search for them and to find the objects they are assigned to.

• Maintaining Non-Recurring Events
• Searching for Objects that are Affected by a Calendar Event

Maintaining Non-Recurring Events

Non-Recurring Events are static, they do not respond to any particular time pattern and must be maintained manually.

Possible Use Cases

• Once or ofter a year your company designates specific dates for housekeeping activities that must be taken into account for calendar calculations. These dates must be updated every year.
• In large installations with multiple regions you probably receive many lists of local holidays from the different regions every year that you must update.

You have two possibilities:

• You know the name either of the Calendar Event or of one of the Calendars in which the Calendar Event is used.
• You know the date selected by the Calendar Event in the current year

Overview

1. Use the Advanced Search to find Calendars in which the Calendar Event is used.

   1. Put your cursor in the Global Search box without entering anything.
   2. Click Advanced Search on the popup that is displayed. This opens the search list with the Filter pane on the right hand side.
   3. Click Add Filter Criteria and add Calendar Events to the filter pane.
2. Open one of the Calendars to edit it.
3. From the Calendar Events pane in the Calendar object definition, open the event and modify it.

To Search for a Non-Recurring Event

You must populate at least one of the fields, otherwise the search provides no results.

1. In Calendar Events enter the name or parte of the name of the event. You can use wildcard characters (* or ?).

   By default, the search uses implicit wildcards at the beginning and at the end of the string you enter. For example, entering EVENT_MAINTENANCE actually triggers the search for *EVENT_MAINTENANCE*.

2. In Calendar Event Type select Non-Recurring.
3. In Maintained you enter the period of time during which this event is valid. This setting is defined when creating Non-Recurring Calendar Events.

4. In Include Calendar Events occurring you can restrict the list to events that select dates within the time frame you enter here. You can do the following:

   • Enter dates in both From and To to specify a period.
   • Enter the same date in both fields to filter Calendar Events that contain a specific day.
   • Enter a date in either field to filter Calendar Events with dates from or until a specific date.

5. Click the Filter button at the bottom of the pane.

   The list of results displays the Calendar objects that contain the Calendar Events that match your criteria.

6. Click the Maintained from or Maintained until column headers to sort the results chronologically based on the maintenance period defined for the Calendar Event.
7. Right-click the Calendar and select Open.
8. On the Calendar Events pane find the one you want to change and click on the pencil icon. This opens the event-specific pane.
9. On the Edit Non-Recurring Event pane change the parameters.
10. Click Apply & Close at the bottom of the pane.
11. Click Save on the toolbar.

To Search for a Non-Recurring Event Using its Dates

If you do not know in which Calendars the Calendar Events are used or if there are many Calendar Events assigned to many Calendars, use this method as it guarantees that you will find all existing Calendar Events that select dates within the specified period.

1. In Calendar Event Type select Non-Recurring.
2. In Include Calendar Events occurring specify a period to restrict the search to Calendars that contain Calendar Events with dates within that period. You can enter dates in one or in both fields.

3. Click the Filter button at the bottom of the pane.

   The list of results displays the Calendars with Calendar Events that occur in the period of time you have just defined.

4. On the result list, click the Maintained from or Maintained until column headers to sort the results chronologically based on the maintenance period defined for the Calendar Event. This can help you find the Calendar you need.
5. Right-click the Calendar and select Open.
6. On the Calendar Events pane find the one you want to change and click on the pencil icon. This opens the event-specific pane.
7. On the Edit Non-Recurring Event pane change the parameters.
8. Click Apply & Close at the bottom of the pane.
9. Click Save on the toolbar.

Searching for Objects that are Affected by a Calendar Event

The execution of certain Jobs must be skipped due to maintenance activities on a particular date due to a Calendar Event. Use this method to search for objects that will be affected by a particular Calendar Event.

1. Start a search for the Calendar Event and open the Calendar object that contains it.
2. On the Calendar Events pane, right-click the one you need and select Search for Use.

The list of results provides basic information on the objects in which the Calendar Event is used, such as name, title, type of object and so on. In the case of Workflows and Schedules, the Used in column provides important information. For example:

Task(3)/Properties/Calendar

• Task(3) means that the Calendar Event has been assigned to the third task in the Workflow or Schedule.
• Properties indicates that it has been defined in the Properties of the third task.
• Calendar indicates that it has been assigned in the Calendar tab.

See also:

• Calendar Object (CALE)
• Useful Calendar Events
• Non-Recurring Calendar Events
• Weekly Calendar Events
• Monthly Calendar Events
• Group Calendar Events
• Offset Calendar Events
• Editing Objects