Archiving Entities

Archiving entities helps you clean up the system and work in a more efficient way. This feature allows you to hide the entities that are not in use, but keep them in the system. Archived entities can always be restored.

This page includes the following:

By default, archived entities do not appear in the list views, selection dialogs, and the global search results.

Archived entities can be edited and even be used normally.

Editing archived entities does not restore them automatically. See Restoring Archived Entities.

Archiving Entities

To archive an entity, select the entry and click on the Archive button in the toolbar.

As a result, the entity is neither shown in the corresponding list views or select boxes nor is considered by the global search (assuming that you have not enabled the 'Show archived items' option - see Showing Archived Entities).

Archiving of Entities with Archivable Sub-entities

The archived state of an entity is automatically promoted to all direct sub-entities that are archivable.

For example: If you archive an application, all of its components, deployment profiles, application workflows and deployment packages are archived too. If you archive a workflow, all executions of this workflow are archived too.

Archiving of Referenced Entities

Archiving of entities that are referenced by other entities is possible without restrictions. For example: if a workflow execution is waiting to start, its corresponding deployment profile can be archived without restrictions. Once the workflow execution starts, it uses the deployment profile although it is archived.

Links to Archived Entities

If non-archived entities link to archived ones, these linked entities are shown in the corresponding association list even if "show archived items" (see Showing Archived Entities) is not enabled. To highlight that those referenced entities are archived, they are shown in italic style.

Restoring Archived Entities

To restore an entity click on the Restore button in the entity sidebar.

Note: archived entities are only visible if the "show archived items" option is enabled.

Showing Archived Entities

You can define if you want archived items to be displayed in lists and search results.

To Show Archived Entities

Open the dropdown menu at the top right corner of the menu bar and select Settings.
Select the Release Automation tab and activate Show archived items.

Archived entities are displayed in italic style, so that they can be differentiated from non-archived ones.